[Note: This is an optional event and players/characters are in no way obligated to attend. It is a setting of a party with food and the intention to mix up some characters together, having some be in an awkward setting but also casual enough to connect with other characters they ordinarily may not come across outside of class. This is also a time to help define further already established friendships and connections. There doesn't need to be a lengthy post, something tangible enough to respond is all that is requested! - This note will be edited as need by as things come up in case I've missed anything.]
The process of making the party more public and accepted by the Headmaster had went easily enough, being on the up-and-up as well as blatant about the fact they wanted a party to not only break in the new year but loosen up the possible stress students and staff alike may possibly be developing early on. Also helped that a good party was worth every inch of what it could give once the right things were in place to soar. With the back of Cassandra as co-host it was easy to make up a list on the many things that they'd need to set up and while it all held very good ideas they were a bit undermanned for the undertaking. That's when it had been mutually decided, even amongst the fact it'd be extremely awkward, to ask Gerry to help them out with the full preparations for it in the Great Hall.
Choosing it as a venue was a no brainer and in truth something that hit Alex the moment the idea had fallen back into his lap to renew it, after all, people were expecting a party to happen and he couldn't just let them down. In this endeavor he went to every extent that was possible and then some to make sure there were as many options for the various personalities that could possibly grace the event. This included using the Great Hall dining tables as a source to produce food, which had mostly been an assortment of finger foods - Hot dogs, Hamburgers, small little mini-corndogs. As well as refreshments that were a mixture of not only the typical party punch bowls but actual bottles of water and soft drinks just in case people preferred an entirely different kind of beverage overall. Trashcan's were strategically placed near the ends of each side of the tables to make sure the amount of trash that actually landed on the floor could be maintained and contained. Alex wasn't much of a person to care for litter but they were operating on good faith with Headmaster Alan and on top of that the less work they had to clean up the earlier the hosts and helpers could get back to their own rooms and relax.
A temporary stage had been built up as well slightly further back from the main eating and dancing areas. This was not only to accommodate the fact to avoid people tripping over various wires but to enhance the potential side that could over come the already massive hall as it was, being on the ground playing music would give a subpar sound and reach. That would do no one any good and more importantly it allowed for them to use the microphone as a way to reach out with their voices as a host should, to try and contain the flow of the evening so that people knew updates and what to expect within and through out the evening. On top of the stage had pre-established equipment for some of the more basic instruments: Microphone's for each station, Two Guitars, a Bass, Drums, Keyboard-Synthesizer, and a playback device to give musicians a bit of a break along with it having a karaoke hook-up with words that would reflect back towards the singer if someone really wanted to go the full length of making it a fun evening.
Unfortunately, the hall was silent and that just wouldn't do even if they were just finishing up the final touches for the evening. Such as moving speakers and woofers into places, organizing the wires into pretty bundles in order to keep them from shortening out as well as reducing possible tripping and tangling occurring. Making the sure the food was easily accessible and that the dedicated dance floor in between the two tables were clear of any obstacles that could cause injury, stumbling, or hamper someone putting the moves down on the floor. Stage top is where Alexander had been most of the time making sure that the interference from high volume had been reduced, aligning instruments that were connected or had some form of output device to expand the sound were decent enough length away from one another that cross feedback couldn't hit as hard. Each instrument had been given a quick test run to make sure that they were properly tuned and ready to be played by anyone that picked them up, if they had the skill that is. To give a bit of sound to the area he'd run his fingers along a button on a device in what he called 'The Miniature DJ's corner' to put on a song to welcome people coming into the Great Hall for this experience.